How To Handle Time Off Requests the Right Way: For Employees

In part 1 of this article, we addressed time off policies from the perspective of the employers. In part 2 below, we tackle how employees can make the most of this vital benefit and increase the likelihood of successful time off requests.

(see part 1 of this article for the employers perspective)

---

Remember, all the information in this blog post is published in good faith and for general information purpose only.  I am not an attorney, nor do I provide legal advice. The information provided is my personal opinion and not that of any organization, business, company, agency or other individuals.  The author is not liable for any losses or damages related to actions or failure to act related to the content of this article. If you need specific legal advice, consult with an attorney who specializes in your subject matter.  Any action you take upon the information you find on this website (www.hrraw.com), is strictly at your own risk.

---

Penny Horton | July 15, 2019

1. Understand the value of taking time off.

Sadly, I hear people say all the time, “I’ve never taken a day off.” It’s often said with a sense of pride — but it creates a big problem in the workplace. 

Americans are well-known for our tendency to overwork ourselves. The average American worker takes just 73% of their time off yearly—missing out on a benefit they’re entitled to enjoy. Yet taking time off helps employees recharge, enhances their health, and makes them more effective on the job.

So, why don’t Americans make the most of their time off? Often, employees believe there is a stigma around using all the time that’s afforded to them; they think their employer will be displeased if they take time off. But employers who offer time off want their employees to use it. In fact, many companies have a philosophy of “if you don’t use it, you lose it,” because they know employees need time off from work to rejuvenate and stay engaged. 

Companies want you to get reenergized. That’s why their time off policy exists. So, take advantage of it!

• Be fully acquainted with your employer’s time off policy.

To take advantage of time off, employees first must know what they’re entitled to. If you are unsure of your company’s policies, ask for clarification and get it in writing. A written copy of the time off policy in an offer letter or employee manual gives you something you can easily refer to, and it helps prevent miscommunication. 

• Follow the company guidelines for requesting time off.

Many companies have clear rules about how to request time off, when to put in the request, and more. Following these guidelines improves the odds that an employee’s request for time off will be approved. 

• Keep track of your time off accruals.

This is a crucial step for employees, especially hourly employees! Check your pay stub every pay period to be sure that your vacation time, sick time, personal time off (PTO), and number of hours worked are all correct. Remember, mistakes can happen. Checking your pay stub regularly can help ensure your insurance and tax deductions are correct as well.

• Don’t overshare.

Making a request for time off is a way to tap into a benefit the employer offers. As such, there is no obligation for employees to explain why they want the time off, even if the employer asks for one. Often, there are good reasons for keeping this information personal and private, such as details about your health. 

• Know about options beyond time off.

Often, employees need time off for reasons other than vacations or a quick visit to the dentist. Many employers offer separate policies for needs such as maternity/paternity leave, bereavement, military leave, and more. To prevent using up all your vacation time, look into all the options available to you through your employer and consult with an HR person to understand which option is best for your situation.

Time off policies add great value for both employers and employees.

Whether you’re a business in need of well-crafted time off guidelines or an employee with questions about making the most of the time off your company provides, Who’s Your HR is here to help. Contact me anytime to learn more about creating and using time off policies that energize your business and staff.